💳 Getting paid

Set up how clients pay you (do this first)

1. Go to Payments → Getting paid.
2. Option 1, Square: click Connect Square and sign in to your own Square account. Every invoice you send becomes a real Square invoice; the client pays by card on Square's page, the money lands in your Square balance, and Showpiece marks it paid on its own.
3. Option 2, your own payment link: paste a link you already use (PayPal.me, Venmo, Cash App, a Square or Stripe payment link). Add payment instructions if you also take bank transfers or cash. When the money arrives, click Mark paid on the invoice.
4. You can use both: with Square connected, invoices go through Square; your payment link is the backup if Square ever disconnects.
5. While you're there, set your sales tax rate and your usual invoice terms (when invoices are due) once.

💡 If Square's connection expires, you'll see a “Reconnect Square” card and get an email. Until you reconnect, invoices use your payment link so nothing gets stuck.

Deposits

Add a deposit to any service or mini session. The moment a client books, the deposit is billed to them — as an invoice in your own Square account if you've connected it, otherwise through your payment link.

A booking isn't final until its deposit is paid. With Square, the time is held for 24 hours: once the client pays, the booking comes through to you automatically; if they don't, the time is released. With a payment link, mark the deposit paid when it lands, then confirm. Bookings you add yourself (and people you bill after they've already booked a mini session) are never released automatically.

Changed your mind about a deposit? Click Waive on the booking. Their deposit invoice is cancelled, they're emailed that nothing is owed up front, and you can confirm. A waived deposit isn't counted as money received, and the session price itself isn't changed.

Invoices

1. Payments → New invoice: bill a booking balance (prefilled from the service price minus the deposit) or any standalone amount.
2. Add as many lines as you need (session, add-ons, prints), plus credits such as a deposit already paid.
3. The client pays from a link, no account needed: through the invoice in your Square account (which marks itself paid), or through your own payment link (mark it paid when the money lands).
4. Due dates: pick when it's due (on receipt, 7, 14 or 30 days, or a date). Set your usual terms once under Payments → Getting paid.
5. Automatic reminders: until it's paid, your client is emailed 3 days before the due date, on the day, then 3, 7 and 14 days late (invoices due on receipt: 3, 7 and 14 days after sending). Pause them on any invoice, or click Remind to send one now. Replies come to you.
6. Sales tax: set your rate once under Payments → Getting paid and it's added to every invoice.
7. You can also create an invoice, contract, or form straight from a booking or a client's profile.

Proposals (quote → contract → deposit in one link)

1. Payments → Proposals: build a quote with line items, terms, an optional contract, and an optional deposit.
2. The client reviews and signs in a single page; if you set a deposit, they're billed for it as soon as they accept. Sending a proposal moves the client to Quoted in your Inquiries pipeline automatically.

Selling prints

1. Payments → Print shop: add the prints you sell (e.g. "8×10 lustre print") with your price, and set a flat shipping charge.
2. Clients order from any gallery, or from albums you flag "sell prints" on your portfolio. They're billed through your Square or payment link, with shipping and sales tax added.
3. Once it's paid, you get an email with the shipping address and a link to the full-resolution original. Order from any lab you like, then add tracking and click Mark shipped — the client is emailed.
4. Optional, on any plan: connect your own Prodigi account and add products from its catalogue. Paid orders then go to Prodigi automatically and it ships to your client, billing its lab costs to your card.

💡 Step-by-step setup for Prodigi, Miller's, WHCC, Bay Photo and Nations is in the Selling prints guide.

Extras that add up

Promo codes — percent or fixed discounts off the session price for bookings and mini sessions (the deposit stays the same; the discount comes off the balance invoice) and off paid gallery downloads, with expiry and usage caps. A 100%-off code makes the session free, so there's no deposit.

Reports — Payments → Reports rolls up what you've been paid (deposits, invoices and prints) with a monthly trend and a CSV export for your bookkeeper, plus an expenses list so you can see a simple profit for the year.